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Code of Conduct Form FAQs

What is an employee code of conduct?

Sometimes referred to as an employee code of ethics, code of conduct policies outline the expected behaviors for employees within an organization. These policies often detail appropriate and ethical behaviors for areas like communication, use of company resources, decision-making, etc.

Does my business need to have a code of conduct or code of ethics?

No, your business is not required to have a code of conduct. However, it is best practice to have employees sign one in order to:

  • Establish clear guidelines for ethical behavior as an employee at your company
  • Promote compliance with laws and industry standards 
  • Cultivate a positive work environment
  • Help employees understand what you expect of them
  • Educate employees on your values 

While they are still not required, nonprofit organizations should strongly consider creating a code of conduct policy and having each staff member agree to it. This will ensure that each staff member behaves in ways that uphold the nonprofit’s beliefs and mission.

What should a code of conduct form include?

Your code of conduct form will differ depending on the sector you operate in, but generally, these policies should include:

  • Your company’s name
  • An introduction that describes the purpose of the code of conduct
  • A summary of your core mission, values, and ethics
  • A section outlining professional behavior and workplace etiquette
  • A clause or section emphasizing employees’ responsibility to comply with laws and industry regulations
  • Expectations around managing confidential information
  • A section defining what constitutes a conflict of interest and how to avoid them
  • Details on how company property and resources are to be used
  • Signature and date fields for employees to complete

Ensure the form is tailored to the person signing it. For example, nonprofit organizations might create separate code of conduct forms for salaried employees and volunteers.

What is an example of a code of conduct form?

The largest companies in the world have robust code of conduct policies that their employees must agree to. Here are a few examples:

We’ve also put together a template you can use to get started. Pull inspiration from the form below, but make sure to collaborate with stakeholders and a lawyer when writing the code of conduct itself.

Make the Move to Digital Code of Conduct Forms

If you're still using paper waivers, it's time to go digital. Smartwaiver makes the transition easy by converting your existing waivers into digital versions at no cost.

Affordable
User Friendly
Hands-Free
Other

Affordable

Smartwaiver offers an affordable way for businesses to manage code of conduct forms without adding administrative burden or high costs. By eliminating printing, storage, and manual processing, Smartwaiver helps conserve resources to boost your bottom line.

Code of conduct forms educate employees, protect your business, and save time for your hiring staff.

With Smartwaiver, businesses can:

  • Reduce costs tied to printing and paper storage

  • Spend less time managing paperwork and more time strategizing

  • Avoid expensive hardware or complicated setup

  • Scale employee onboarding to limit costs and bottlenecks

User Friendly

Smartwaiver makes it easy for new hires to complete required forms without slowing down onboarding. Digital code of conduct forms are clear, simple, and easy to understand, helping new employees focus on learning the ropes for their new role.

With Smartwaiver, you deliver:

  • A clear, easy signing experience 

  • Simple navigation that requires little explanation

  • A familiar process across phones, tablets, and kiosks

  • Faster onboarding

  • A system staff and coordinators can manage with minimal training

Hands-Free

Smartwaiver supports a hands-free, contactless process that helps businesses and employees prepare for their first day on the job. By removing shared paperwork, you reduce congestion during in-person onboarding.

Digital code of conduct forms can be sent in advance via email or text once employees accept your offer. On-site employees can scan a QR code and complete the form instantly on their own device.

With Smartwaiver, you provide:

  • A contactless experience for

  • Fewer shared touchpoints during orientation

  • Quick QR code access

  • A smoother start for new hires

Other

Smartwaiver combines convenience and security, giving businesses the confidence that their code of conduct forms are easy to manage and properly protected.

Convenience

  • Instant access to signed forms from a centralized digital vault

  • No paper files or manual searching

  • Quick retrieval for incidents, audits, or compliance needs

  • Automatically organized records by hiring date or employee name

Security

  • Legally enforceable forms with certificates of authenticity

  • Secure cloud storage

  • Identity verification at the time of signing

  • Reduced risk of lost, altered, or incomplete records

Code of Conduct Form Template

An example template of a code of conduct form (page 1).

An example template of a code of conduct form (page 2).

 

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Connect Smartwaiver with the systems your business already uses to keep operations smooth and consistent. Sync waiver data with reservation platforms, send contacts to your email tools and streamline guest intake while reducing manual entry, errors and unnecessary steps.
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With Smartwaiver, you get more than just a signature.

Simplify your workflow, protect your business, and collect data smarter—all in one place with tools that keep your operations efficient and organized.
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